Terms & Conditions
These terms & conditions can also be found in the wedding contract that I supply after the initial consultation
Your chosen date is only secured by full payment of the quoted booking fee.This booking fee is to be paid in full within twenty-eight days of the date of this wedding contract to secure your chosen date. If this payment is not received, the date may be offered to other clients. This booking fee is non-refundable at any time barring in the instance of the fourteen-day cooling off period as mentioned in the cancellation section of these terms and conditions. Payment of this booking fee is an acceptance of the terms & conditions of this contract.
All outstanding balances must be cleared no later than twenty-eight days prior to the booked wedding date. Failure to pay any outstanding balances before a period that is twenty-eight days prior to the booked date will void this contract and Photography by Andrew James will not attend the booked date. In this instance, the remaining outstanding balance will still be owed to Photography by Andrew James and legal action may be proceeded with to recover this balance and any incurred legal fees.
Cooling Off Period
You, the client, have the right to change your decision in regard to the booking of Photography by Andrew James. If, within a period of 14 days of your payment of the booking fee, you decide you no longer require my services, you are able to cancel and receive a full refund of the booking fee.The 14 day cooling off period starts on the next day of the date of this contract.The booking fee will be refunded back to the client within a period of twenty-eight days of receiving this notification to cancel the booking.
Cancellation of Wedding Photography
You, the client, have the right to cancel this booking at any time, however this can incur charges dependant on the timeline of the cancellation as detailed here:
Where the notification of cancellation is received in a period that is not within twelve calendar months of the wedding date, a full refund of any money paid shall be given excluding the quoted booking fee.
Where the notification of cancellation is received in a period that is not within six calendar months of the wedding date but is in a period that is within twelve calendar months, 50% of the full wedding price (including the booking fee) must be paid to Photography by Andrew James. An invoice will be generated to account for the shortfall in balance and will be issued to the client for payment within twenty-eight days. If the client has already paid more than 50%, a refund of any payment above this will be issued back to the
client within twenty-eight days of receiving the notification to cancel.
Where the notification of cancellation is received in a period that is within six calendar months of the wedding date, the full quoted wedding price must be paid to Photography by Andrew James.An invoice will be generated to account for the shortfall in balance and will be issued to the client for payment within twenty-eight days.
Methods of Cancellation
Notification of cancellation should be provided in writing at the earliest opportunity to Photography by Andrew James. Cancellation can be discussed in any manner of contact, however, confirmation of cancellation must be provided to Photography by Andrew James in a written format.
DIGITAL PHOTOGRAPH DELIVERY:
All edited photographs will be provided in two forms as detailed below:
Photography by Andrew James will provide all edited photographs in a period of time that is no later than eight weeks (fifty-six days) after the wedding date. This is the maximum permissible time but in many cases you will receive your images sooner than this dependant on a number of factors.
A password protected gallery will be created within the website of Photography by Andrew James (www.photographybyandrewjames.com). This gallery will contain all edited photographs at a medium resolution with no watermarks. These photographs can be viewed by any person who has been given the password to access it. These photographs cannot be downloaded from the online gallery but can be shared to a variety of social media platforms.The password for this gallery will be created by Photography by Andrew
James and will be sent alongside the relevant website link to the client via email/text message. Photography by Andrew James will not give this password to any other person and as such this is the responsibility of the client if they wish for others to access the gallery. This online gallery will be hosted on the website of Photography by Andrew James for a period of time that is at least six months after its initial upload and client notification of such upload.This gallery will be created and fully populated in a period of time that is no later than fifty-six days after the booked wedding date.
USB Memory stick in a presentation case
All edited digital photographs will be provided on a USB memory stick. The photographs will be of full resolution and will not contain any watermarks.The client is able to view these images, share them on social media and print them for personal use.This USB memory stick will be delivered to the client in person or via courier within a period of time that is no later than sixty-days after the booked wedding date.
WEDDING ALBUMS & PHOTOGRAPHIC PRINTS:
If applicable and if selected in the ‘Package Details’ section, an album will be designed, produced and delivered to the client. An album can also be added to the package at any time before or after the wedding date.
Upon the client receiving their edited images, the client will be able to choose which images will be printed in an album. The number of pictures that can be printed will be dependant on the album that has been chosen, the size and the amount of pages. Once the client has notified Photography by Andrew James of the desired selection, the album will be designed within 14 days of this notification. A digital proof copy of this design will then be sent to the client for approval.
Once approved the album will be ordered and will be delivered to the offices of Photography by Andrew
James within six weeks of this order being placed.
COPYRIGHT / LICENCE / USAGE BY PHOTOGRAPHY BY ANDREW JAMES
Copyright of the provided photographs remains under the ownership of Photography by Andrew James and they are provided to the client under licence.
All photographs are provided with a licence to use in both digital form and print media. Please see page 7 of your contract to see the licence relating to this section.
Image Usage by Photography by Andrew James
Your images may be used in online and print marketing by Photography by Andrew James.The images may be used on a variety of social media platforms and also on the website of Photography by Andrew James (www.photographybyandrewjames.com). Your images may also be used in trade competitions and may be featured on websites of any photographic association that I am affiliated with. The images may also be used in any print form such as, but not limited to, printed sample albums, photographic prints for display, leaflets, advertisements.
If there are any safeguarding concerns surrounding the visual identity of a person, Photography by Andrew James should be notified in writing at the earliest possible opportunity to avoid publication of photographs featuring this person. If such notification is not received, Photography by Andrew James will not be held liable for the publication of any images containing a person or persons subject to such protective measures. Acceptance of this contract is acceptance to the above information. If you wish to withdraw your consent from this particular section of the contract, please contact Photography by Andrew James to discuss how this should be done.
MISPLACED / DAMAGED DIGITAL & PRINT MEDIA
Accidents can occur during the time of you having your photographs. Photography by Andrew James will keep, for at least a period of five-years, all of your edited photographs. If for any reason, you, the client, loses access to your digital media and / or printed media, replacements can be arranged at additional cost to you by contacting Photography by Andrew James with a request of supplying replacements. An quote will be provided to the client detailing the costs to replace the damaged / misplaced media.
Photography byAndrew James will not be held liable for any pictures not obtained of an unwilling or missing guest.Details of persons for group shots and required pictures will be obtained and noted in a meeting or telephone conversation before the booked wedding date. If one (or more) of those requested for a picture is unwilling to partake or is missing/not able to be located during the event, Photography by Andrew James will not be held liable for the said person not being in your finished photographs. Photography by Andrew James can also not guarantee that every guest will be photographed during your wedding day. If there is a guest(s) of particular importance to the client, this should be made known to Photography by Andrew James at the earliest possible time.
MEETINGS / CONSULTATIONS BEFORE & AFTER THE WEDDING
I aim to meet or have a conversation with you, the client, around 30 days before the wedding date.This meeting is to run through the finalised plan of the day and to discuss the requirements of the day.Meetings can be arranged at your home address, in a suitable location or at my home office. This meeting is often face to face, however, in instances where you, the client resides in an area that is outside of a 20 mile radius of my home office, a telephone conversation or video chat will be sufficient to discuss the wedding day.
Meetings / conversations can also be had / arranged at any time before and after the wedding in order to discuss any relevant topic relating to the wedding day and resultant photographs and printed products.
TRAVEL & ACCOMMODATION EXPENSES
The total cost of your package includes all the costs necessary for travel and accommodation to photograph your wedding date. No additional charges will be added unless there is a change of venue / location by the client that requires additional expense to be incurred by Photography by Andrew James. In this instance, the charges will be notified to the client by way of an amended contract.
FOOD & DRINK
It is NOT a requirement that you provide food and refreshments for me or any other photographer/assistant that is employed by Photography by Andrew James on the day of your wedding. I may need to take a break during your wedding day but this will be co-ordinated with you and the venue so as not to give any interruption to your photographic coverage. In most instances, I will take this break at the time that you and your guests are also eating or during a natural lull in events.
As much as it is not a requirement to provide me with food, I would ask you to inform me if you have chosen to provide food or not so that I can best plan your day and my refreshment break. If you do choose to provide refreshments, I offer no stipulation as to what I am offered to eat. I do not insist to be provided with the same meal that you and your guests will eat. I am more than happy to be provided with a simple bar meal or sandwich. I also ask that you inform me if the venue are to provide me food so that I can arrange with them a suitable time and location for this to be provided.
In the instances of seating for refreshments, my preference is not to be seated with you and your guests (as kind and thoughtful as this offer is) as I often use this time to back up your photographs to a variety of sources and check in with my family. I will happily co-ordinate with the venue to find a suitable space away from the wedding party to facilitate my needs.
In the circumstance that Photography by Andrew James not being able to attend your date due to ill health, a suitable professional photographer of similar experience will be sent in place at no additional cost to the client.This change will be notified to the client at the earliest opportunity.This contract will remain in place between the client and Photography by Andrew James and the terms and laid out in this contract will still be adhered to. Photography by Andrew James will still oversee or complete the editing of the photographs in a style that is expected by the client.
Travel radius covered in my standard package price (click on the image to magnify):
If you have any questions regarding the above information, drop me a message and I will be happy to discuss any of your queries...